• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Performs Office Administration duties, including vendor management, safety procedure compliance, and ordering of office supplies.
• Analyzes all incoming facility invoices to verify all pricing was accurate.
• Processes all incoming mail and distributes it to appropriate departments.
• Maintains all office equipment, including the copiers and mail postage machine.
• Vendors to include technicians for repairs and companies that provide services to the office.
• Research new vendors.
• Maintains facilities, including unloading the dishwasher, cleaning countertops, maintaining a clean, organized, and well-running office, desk setup, and stocking supplies.
• Acts as a liaison with the building management company on building issues that arise.
• Serves as the primary administrator for Corporate FedEx account, parking, and RTD EcoPass.
• Assists with the onboarding process of new employees by performing desk setups, taking photos for security access cards, and issuing and acting as a resource for questions.
• Answers the main phone line, forwarding calls to the correct individuals as needed.
• Greets all visitors and manages the reception area.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.

Additional Responsibilities:

• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Assists Facilities Manager with daily operations of the office and any special projects.
• Follows safety and security procedures and determines appropriate action - reports potentially unsafe conditions and uses materials and equipment properly.
• Backups Facilities Manager when out of the office.

• Strong communication skills, both verbal and written.
• Attention to detail, strong organizational and interpersonal skills.
• Strong initiative with the ability to identify a problem and then propose solutions to that problem.
• Ability to work independently, prioritize projects, meet deadlines, and multitask while maintaining quality standards..
• Ability to work with frequent interruptions and meet the needs of a diverse workforce in a high-pressure and rapidly changing work environment..
• Excellent time management and organizational skills.
• Ability to communicate well in person, in writing, and over the phone.
• Knowledge of Microsoft Office and other office management tools and applications.
• Intermediate customer service skills.
• Basic skills in Microsoft Office applications, including Word and Excel.
• Team player with a positive attitude.
• Functional competencies include accountability, attention to detail, collaboration, passion, and customer focus.

• High School Diploma/GED required.
• Associate’s degree preferred.
• 2 or more years of related experience or similar experience as an office assistant, facility coordinator, office administrator, or in another relevant position, required.

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement

Job Summary